4 Primary Modules
6. General Ledger Interface
The GTreasury system offers a General Ledger module to support the generation of cash entries into a company’s general ledger system and to manage the overall cash ledger. GL posting rules can be created for any combination of cash and offset codes. GL codes can be assigned manually, by using the rules, or by integrating the GL information into Funds Transfers and other transaction models, such as Debt and Investment Instruments and Actions.
The module supports an unlimited number of General Ledgers within a single corporate installation. A number of GTreasury clients can assign close to 100% of incoming transactions automatically, including those posted to sub-ledger accounts. Some of the key features of this module are:
- Automatic GL Account Assignment. Data retrieved from banks is scanned to determine if each transaction can be or should be associated with a GL account number.
- Assignment Rules. The operator can enter records to establish matching criteria at various levels. Wildcards, multiple spellings, abbreviations, misspellings, and any combinations that may appear in the designated matching fields can be established as rules.
- Manual Offer Assignment. Transactions that could not be matched automatically are assigned to Suspense. The operator can list the items in Suspense and assign them to the appropriate accounts through a series of user-friendly screens and tables. Multiple offsets can be assigned to a single transaction, with the system keeping track of the amount left to be assigned.
- Customized Reporting. The GL module, in combination with the GTreasury Ad-Hoc Reporting module, provides unlimited reporting flexibility to match any client requirements. GL data can be stored indefinitely, based on user-specified retention and available storage space.
- Extracts. Data Extracts can be created either in summary or in detail transaction form. Detail transactions can be marked as extracted to avoid duplicate extraction. Files can be sent to the company back office GL system using their own format and following the procedures and cutoffs specified by that system.
- Other Features. Both Cash and Offset entries can be created for a true double-entry accounting resulting in a complete Cash Book. Each GL can be assigned a beginning balance to use in calculating the new balance amount. The Automatic Assignment can be re-run for any given period as needed, to take full advantage of new rules, or to correct significant errors.
